Privacy Policy

VDX Valiant (“VDX Valiant,” “we,” “us,” or “our”) is an EU-based firm that designs, builds, and delivers custom enterprise software under fixed-price contracts. This Privacy Policy explains how we collect, use, and protect personal data when you visit our website or contact us about our services.

This policy applies to our public website and related inquiry communications. Separate confidentiality and data-processing terms may apply under a signed NDA, statement of work, or master services agreement.

1. Data controller

The data controller for personal data processed under this policy is VDX Valiant. For privacy-related requests, contact us at admin@vdxvaliant.com.

2. Personal data we collect

Depending on how you interact with us, we may process:

• Inquiry and correspondence data — name, business email address, company name, role, project details, and any other information you include when you email us (including via “Request a Scoped Proposal”) or otherwise communicate with us.
• Technical and usage data — standard server and hosting logs such as IP address, browser type, device information, referring URL, pages requested, and timestamps, generated when you visit our website.
• Business relationship data — information reasonably necessary to evaluate a prospective engagement, prepare a scoped proposal, or perform a contracted project (typically business-context information rather than consumer data).

We do not intentionally collect special categories of personal data through this website. Please do not include sensitive personal information in unsolicited inquiry emails.

3. How we use personal data

We use personal data to:

• Respond to proposal requests and other business inquiries
• Assess fit, scope, and feasibility for potential enterprise software engagements
• Operate, secure, and maintain our website and related infrastructure
• Comply with legal obligations and enforce our agreements
• Protect our rights, confidential information, and the security of our systems

We do not sell personal data.

4. Legal bases (GDPR)

Where the EU General Data Protection Regulation (GDPR) applies, we process personal data on one or more of the following bases:

• Steps prior to entering a contract / contract performance — when you request a proposal or we engage under a services agreement
• Legitimate interests — operating our B2B website, responding to business inquiries, securing our systems, and improving our services, where those interests are not overridden by your rights
• Legal obligation — where we must retain or disclose data to comply with applicable law
• Consent — where we expressly ask for it (for example, for optional communications), which you may withdraw at any time

5. Confidential inquiries and NDAs

Discovery conversations regarding potential projects typically begin under NDA. Information you share for scoping or proposal purposes is treated as confidential business information and used only to evaluate and respond to your inquiry or to perform agreed work, unless you authorize broader use or disclosure is required by law.

6. Sharing of personal data

We may share personal data with:

• Service providers — hosting, email, and similar processors who support our operations under appropriate confidentiality and data-protection obligations
• Professional advisors — such as legal or accounting advisors, where necessary
• Authorities — when required by law or to protect rights and safety

We do not share inquiry content with third parties for their own marketing.

7. International transfers

We are an EU-based contracting entity. If personal data is transferred outside the European Economic Area, we will implement appropriate safeguards as required by applicable law (for example, standard contractual clauses or an adequacy decision), unless a specific GDPR derogation applies.

8. Retention

We retain personal data only as long as needed for the purposes described above:

• Inquiry correspondence — typically for the duration of the discussion and a reasonable period afterward (for example, to resume a conversation or document why we declined an engagement), unless a longer period is required by law or contract
• Contract and project records — for the term of the engagement and any retention period required by the agreement or applicable law
• Server logs — for a limited period consistent with security and operational needs

9. Cookies and similar technologies

Our website is primarily a static marketing site. We do not use advertising cookies or third-party marketing trackers as part of the core experience. Hosting providers may generate essential technical logs when pages are requested. If we introduce analytics or non-essential cookies in the future, we will update this policy and, where required, obtain consent.

10. Your rights

If GDPR (or similar local law) applies to you, you may have the right to request access to, rectification of, or erasure of your personal data; to restrict or object to certain processing; to data portability; and to withdraw consent where processing is based on consent. You may also lodge a complaint with a supervisory authority in the EEA.

To exercise these rights, email admin@vdxvaliant.com. We may need to verify your identity before responding.

11. Security

We apply appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is completely secure; we continuously improve our practices as appropriate for a B2B software firm.

12. Children’s data

Our website and services are directed to businesses and professionals. We do not knowingly collect personal data from children.

13. Changes to this policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page will reflect the latest revision. Material changes will be indicated by updating this page; continued use of the site after changes constitutes acknowledgment of the updated policy where permitted by law.

14. Contact

For questions about this Privacy Policy or our data practices, contact admin@vdxvaliant.com.